We help you choose, deploy, and train your team on the software that runs a modern childcare operation: family communication apps, attendance and billing platforms, security systems, and parent portals.
- ✓Selection and setup of platforms like HiMama, Lillio, Storypark, or Brightwheel
- ✓Migration from paper or legacy systems
- ✓CCTV, access control, and visitor management installation coordination
- ✓Parent portal and digital sign-in/out workflows
- ✓Staff training and ongoing technical support
- ✓Data backup, privacy, and PHIPA/PIPEDA compliance review
The right software stack — set up, integrated, and supported.
Modern childcare runs on software: family communication apps, attendance tracking, billing, CRM, payroll, HR, document storage, security systems. Most centres have accumulated a mix of platforms that don’t talk to each other, where nobody knows the admin password for at least two of them, and where every director has a personal workaround to the thing that doesn’t quite work.
We choose, deploy, and maintain your technology stack as a coordinated system. No more workarounds.
The problem you’re probably facing
You’re using HiMama for parent communication, a separate system for attendance, a third for billing, Excel for staff scheduling, a WhatsApp group for internal comms, a Google Drive folder for policies, and something that technically calls itself a CRM but is really a spreadsheet with colour coding.
None of these systems talk to each other. Attendance changes have to be re-entered into billing. Billing changes have to be communicated to parents through a different app. Staff schedules live separately from payroll. Nobody has a single view of a child, a family, or a staff member — just fragments across seven platforms.
Meanwhile, your surveillance system from 2017 is showing its age, your access control is an electronic key fob that’s been replaced so often you’ve lost count of which fobs are active, and parent sign-in is a paper clipboard.
The stack isn’t broken — it’s just never been designed. It grew.
What we actually do
Software selection
- Needs assessment — what you actually need vs. what you’re currently using
- Vendor evaluation — we stay current on the major platforms (HiMama, Lillio, Storypark, Brightwheel, Kangarootime, Procare, and more) and match fit to your size and pedagogy
- Pricing negotiation — we get partner pricing on major platforms and pass the savings through
- Migration planning — zero data loss during transition
Deployment and training
- Account setup and configuration per your workflows
- Data migration from legacy systems
- Staff training — live workshops, recorded tutorials, role-based access guides
- Parent rollout — communications, onboarding videos, FAQs
Security and physical systems
- CCTV system design and installation — working with licensed installers, with child-safe angles and PHIPA-compliant data retention
- Access control — key fob, keypad, or mobile-app-based systems
- Visitor management — digital sign-in for parents, contractors, inspectors
- Emergency communication systems — lockdown alerts, building-wide intercoms
Ongoing support
- Tier 1 technical support for staff and parents
- Vendor liaison — when something breaks, we handle the vendor relationship
- Software updates and feature rollouts — communicated, trained, and managed
- Quarterly review — is the stack still fit for purpose?
How the engagement works
Weeks 1–2 — Discovery and audit. Full inventory of current systems, workflow mapping, gap analysis, and recommended stack.
Weeks 3–6 — Deployment. Migration, configuration, and staff training. We do the work; your team reviews and approves.
Weeks 7–8 — Parent rollout. Parent communications, onboarding, and support for the first two weeks of live use.
Ongoing — Maintenance mode. Monthly stack health check. Unlimited support requests (within reason). Annual stack review.
What you can expect
- A unified stack that actually works as a system
- Significant time savings for admin staff — data entered once, not three times
- Better parent experience — one app, one login, clear communication
- Reduced vendor contracts — most operators end up with fewer tools than they started with
Pricing
Project-based for initial setup (typically $2,500–$8,000 depending on scope and number of systems replaced), then $600–$1,200/month ongoing for maintenance and support. Hardware (cameras, access control, tablets) passes through at cost.
Frequently asked questions
Do you install hardware yourselves? We manage the project and coordinate licensed installers for CCTV, access control, and network infrastructure. We’re a technology consulting firm, not a low-voltage contractor.
Can we keep the systems we like? Absolutely. Most engagements preserve 40–60% of the existing stack — we only replace what’s genuinely underperforming or creating workflow problems.
How do you handle parent data privacy? Every platform we recommend meets PHIPA (Ontario) and PIPEDA (federal) standards. Data retention, sharing, and deletion policies are reviewed as part of deployment. We also advise on data minimization — collecting less is usually better.
What happens to data if we change platforms later? Every migration we execute includes a data export plan. You own your data, always.
Do you work with older centres that don’t have much tech currently? Yes — often these are the most satisfying engagements because the impact is most visible. We pace deployment to what your team can absorb.
Ready to rationalize your stack? Book a discovery call — we’ll audit your current tools and show you where the integration gaps are costing you.
